Data Privacy Policy
This privacy policy sets out how the Flourish Project C.I.C. collects and uses any information you may give us when you visit our websites, as well as how we may disclose that information, and how you can control the collection, correction and/or deletion of that information. Your privacy is important to us and we will do as much as is possible to protect it. Any information we collect about you will always be handled securely and in compliance with the UK Data Protection Act (1998) and the European GDPR rules.
What information do we collect?
We may collect, store and use two kinds of data: personal and log information. Personal data is any information you provide that enables you to support our activities and includes your name, address (location), email address and post code. This also includes information about any donations you might make or advocacy actions you may take part in. This includes where you might "follow", "like" or otherwise link your social media accounts to the campaign via a third-party website. Any correspondence you send electronically may be retained, such as the content of your email messages, your email address and our response.
Your personal log information relates to information about your visit to, and any actions on, this website. This includes your IP address, referrer, length of visit and number of page views. This information is required for the website to work correctly and allows us to improve the performance and functionality of the site. We will only hold your personal data where you have previously clearly opted in as a member or as a follower of our email listings. We only collect the information that we need to fulfil the purposes set out at collection and you will be able to update this information at any time.
How will we use your data?
The information you provide may be used to:
Your personal data may be shared with organisations and partners we have a strategic relationship with. In every instance these organisations and partners will only be supplied with the minimum amount of personal data they need to fulfil the services we request. They are obligated to protect your data in accordance with our policies. As part of that sharing we require our partners to never publish your personal details without your consent, and we do not pass your personal details to third parties.
As a voluntary organisation, working with minimal funds, the Flourish Project currently uses the platforms Weebly and Mailchimp to organise its online presence. We are not able to personally influence any of supporting platform security structures and the use of your data is subject to this understanding. For clarity, personal data will never be rented or sold to others.
Cookies
Cookies are small text files placed on your device when you visit our website. They allow us to make the website easier to use, to provide you with a more personalised experience, to guard against malicious activities and to ensure any login feature functions correctly. They do not collect personal information about you. You can remove or block cookies by changing the settings in your browser, but the functionality of the website may be adversely affected. By using our websites, you are consenting to our use of cookies in accordance with this notice. If you do not agree to our use of cookies then we advise you to set your browser settings accordingly. You can find out more about cookies at www.allaboutcookies.org
Security
We commit to best practice to protect against the loss, misuse, or alteration of the information under our control. No hard-copy data is currently stored and all our staff and volunteers will only ever have access to the digital information they need.
Data Transfers
It may sometimes be necessary to transfer personal information outside of our current web providers. This may include transfers to US based servers. Any transfer will be made only to servers where we are satisfied that they are sufficiently secure and our policy can be complied with.
Other websites
Our sites will contain links to other websites not under our control. As such, we cannot be responsible for the protection and privacy of any information you may provide while visiting other sites, nor are said sites governed by this privacy policy. If you have any concerns please refer to the privacy policy of the site in question.
Controlling your data
If the information we hold about you needs to be corrected or updated, you would like to be unsubscribed from our supporters, or have any other questions or concerns about our use of your personal data, please contact us at [email protected]
To request a copy of any information we hold about you, please send proof of identity to [email protected], which we will respond to within 40 days. Further to the disclosures identified elsewhere in this policy, we will only disclose personal information to third parties if required by law to do so.
Data Retention
In the event of closure of the company, we will authorise the complete destruction of its database, as soon as is reasonably practicable Data will not be retained or transferred to any successor organisation without full disclosure to the members.
Data Protection Register
We are registered as a data controller ICO:00019415976 with the UK Information Commissioner’s Office.
Our Details
The Flourish Project (Company Number 11403259) is a Community Interest Company(C.I.C) registered in England and Wales, whose registered office is at: The Coach House, 1 Ashford Road, Cheltenham, Gloucestershire GL50 2QZ
You can contact us in writing at the address above or via email at [email protected]
This privacy policy is effective from May 2020
This privacy policy sets out how the Flourish Project C.I.C. collects and uses any information you may give us when you visit our websites, as well as how we may disclose that information, and how you can control the collection, correction and/or deletion of that information. Your privacy is important to us and we will do as much as is possible to protect it. Any information we collect about you will always be handled securely and in compliance with the UK Data Protection Act (1998) and the European GDPR rules.
What information do we collect?
We may collect, store and use two kinds of data: personal and log information. Personal data is any information you provide that enables you to support our activities and includes your name, address (location), email address and post code. This also includes information about any donations you might make or advocacy actions you may take part in. This includes where you might "follow", "like" or otherwise link your social media accounts to the campaign via a third-party website. Any correspondence you send electronically may be retained, such as the content of your email messages, your email address and our response.
Your personal log information relates to information about your visit to, and any actions on, this website. This includes your IP address, referrer, length of visit and number of page views. This information is required for the website to work correctly and allows us to improve the performance and functionality of the site. We will only hold your personal data where you have previously clearly opted in as a member or as a follower of our email listings. We only collect the information that we need to fulfil the purposes set out at collection and you will be able to update this information at any time.
How will we use your data?
The information you provide may be used to:
- keep you up to date with our activities
- offer you opportunities to engage with our activities;
- respond to your queries;
- process your application to volunteer;
- administer supporter records;
- conduct fundraising activities; and,
- operate, maintain, and provide to you the features and functionality of this website.
Your personal data may be shared with organisations and partners we have a strategic relationship with. In every instance these organisations and partners will only be supplied with the minimum amount of personal data they need to fulfil the services we request. They are obligated to protect your data in accordance with our policies. As part of that sharing we require our partners to never publish your personal details without your consent, and we do not pass your personal details to third parties.
As a voluntary organisation, working with minimal funds, the Flourish Project currently uses the platforms Weebly and Mailchimp to organise its online presence. We are not able to personally influence any of supporting platform security structures and the use of your data is subject to this understanding. For clarity, personal data will never be rented or sold to others.
Cookies
Cookies are small text files placed on your device when you visit our website. They allow us to make the website easier to use, to provide you with a more personalised experience, to guard against malicious activities and to ensure any login feature functions correctly. They do not collect personal information about you. You can remove or block cookies by changing the settings in your browser, but the functionality of the website may be adversely affected. By using our websites, you are consenting to our use of cookies in accordance with this notice. If you do not agree to our use of cookies then we advise you to set your browser settings accordingly. You can find out more about cookies at www.allaboutcookies.org
Security
We commit to best practice to protect against the loss, misuse, or alteration of the information under our control. No hard-copy data is currently stored and all our staff and volunteers will only ever have access to the digital information they need.
Data Transfers
It may sometimes be necessary to transfer personal information outside of our current web providers. This may include transfers to US based servers. Any transfer will be made only to servers where we are satisfied that they are sufficiently secure and our policy can be complied with.
Other websites
Our sites will contain links to other websites not under our control. As such, we cannot be responsible for the protection and privacy of any information you may provide while visiting other sites, nor are said sites governed by this privacy policy. If you have any concerns please refer to the privacy policy of the site in question.
Controlling your data
If the information we hold about you needs to be corrected or updated, you would like to be unsubscribed from our supporters, or have any other questions or concerns about our use of your personal data, please contact us at [email protected]
To request a copy of any information we hold about you, please send proof of identity to [email protected], which we will respond to within 40 days. Further to the disclosures identified elsewhere in this policy, we will only disclose personal information to third parties if required by law to do so.
Data Retention
In the event of closure of the company, we will authorise the complete destruction of its database, as soon as is reasonably practicable Data will not be retained or transferred to any successor organisation without full disclosure to the members.
Data Protection Register
We are registered as a data controller ICO:00019415976 with the UK Information Commissioner’s Office.
Our Details
The Flourish Project (Company Number 11403259) is a Community Interest Company(C.I.C) registered in England and Wales, whose registered office is at: The Coach House, 1 Ashford Road, Cheltenham, Gloucestershire GL50 2QZ
You can contact us in writing at the address above or via email at [email protected]
This privacy policy is effective from May 2020